 Steinbrenner HS Library Media Center Handbook Media Specialist
Dr. Jennifer Dillon
TABLE OF CONTENTS |
MEDIA CENTER CLASSES |
LIBRARY RESOURCES |
CYBERCAT CATALOG |
MEDIA EQUIPMENT |
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MEDIA COMPUTERS |
TEACHER WORK AREA |
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EQUIPMENT REPAIR |
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COPYRIGHT INFORMATION |
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MEDIA CENTER FORMS |
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 MEDIA CENTER CLASSESClass Sign-up
Please request space and assistance at least 1 school day in advance using the online Media Center Calendar or in person with the Media Specialist. A calendar request is made via the Media Center website. Reservations are complete when confirmed in writing. Scheduling space in the media center is an art, not a science. Occasionally a physical space is available, but because of other activities in the Media Center, the Media Specialist may propose an alternative plan to accomodate your needs.
Classes are invited to schedule regular visits to the computer lab. However, a class can visit every 2-3 weeks, but not every week. It is not physically possible to schedule weekly visits for as many classes as we have.
Classes doing occasional projects may schedule for 2-3 consecutive days.
The Media Specialist is your instructional partner. She is excited to work with whole classes, small groups and individuals regarding Information Literacy, research, search strategies, using the e-books and databases, selecting a book choices and many other topics.
Student Procedures for Entering the Media Center
Students should enter quietly with respect for others already in the Media Center. Food and drinks should not be brought in.
Students are not to move chairs unless they have permission and move those chairs back at the end of class.
Voices should be audible to those at the same table or next to you-- not across the room.
Dismissal Procedures
Dismissal is by teacher, NOT by the bell.
Five minutes before the end of the class period:
Clean your area. Pick up paper and other trash. Return materials to their places.
Have students pass through the security system one at a time, at normal walking pace.
If the theft detection device beeps, the student must re-enter the Media Center and come to the Circulation Desk.
Orientation, Book Talks, Lessons
At the beginning of each year, your Media Specialist will give students a Media Center orientation through the Language Arts classes. After that orientation session, a variety of lessons are available.
AVAILABLE LESSONS |
Internet Safety |
Searching Britannica Online |
Using the Big 6 Research Process |
Searching Student Resource Center or Opposing Viewpoints |
Using the FINDS Research Process |
Using PowerPoint to Create a Research Project |
Finding and Evaluating Web Resources |
Scanning Documents |
Plagiarism and Copyright for Students |
Using Word to Create a Reports with Graphics |
Sunshine State Young Readers / Florida Teens Read |
Book Talks to Encourage Reading |
If you have ideas for other lessons, please ask. Your Media Specialist will be happy to work with you.
Tips for Media Center Success:
Use a seating chart for Media Center computer use and table seating .
Assign specific research topics.
Positive example: Use 2-column notes to research 6 topics about the life of 1 Dorothea Lange.
Negative example: Research the life of a famous American photographer.
Supervise your students in the Media Center. The teacher must be present the entire time the class is in the Media Center.
Positive example: Circulate among your students, making sure they stay quiet and on task.
Negative example: Sitting to grade papers while your students search for resources or use computers.
Share your lesson plans with your media specialist in advance.
Working together for the best utilization of Media Center resources saves your students time and frustration.
Do not allow students to print information they should take notes on.
Instead, have students take notes. (Students with visual learning disabilities may be an exception.)
Substitute teachers are not permitted to bring classes to the Media Center.
Media Center Restroom
The Media Center restroom is for adults only.
When students in the Media Center need to use the restroom, they must ask you to sign a pass so they can go to a student restroom.
Media Center Displays of Student Work
We have several areas ideal for student displays, and want to display your students’ work in the Media Center. Please realize we cannot guarantee against loss or damage of displayed materials.
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 Sending Students to the Media Center
Media Center Passes
Classroom teachers may send up to 5 students to the Media Center using Media Center passes. These passes are Goldenrod in color. Each student must have an individual pass (this eliminates the molecule effect when one leaves your room, but 4 names and bodies arrive in the Media Center with your pass).
On the pass, SPECIFY WHY THE STUDENT IS COMING TO THE MEDIA CENTER. Please write passes in INK and sign legibly. The Media Specialist may call your classroom to verify passes if there is a question.
Substitute teachers may send ONE student at a time to the media center.
If you run out of passes, please send a note, requesting more passes. Unless you send a note, new passes will be placed in your teacher mailbox.
Students may come to the Media Center during their lunch period ONLY with a pass.
Student Sign-In Sheet
Students entering the Media Center on passes must come to the Circulation Desk as soon as they enter, show their pass to the desk attendant, and fill out the Sign-in Log located in the middle center.
Computer "Free Time"
There is no computer “free time.” District policy states Internet access and computer use are for class assignments only. For further information go to the link Student Internet Use.
Student Behavior
In our Media Center, students are expected to enter quietly, walk normally, use a soft voice, and stay on task. If a student’s behavior is unacceptable, the Media Specialist will address the problem with the student. If problems continue, the Media Specialist will send students on passes back to class. Students must adhere to the school’s behavior policy in the Media center. If the problem is serious, the Media Specialist will contact SAO.
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 Library Books & Resources
Teacher Checkout
If you check out books for your classroom, supervise carefully at the end of EACH CLASS to be sure no books go out the door without your knowledge. Even the most professional, observant teachers find that classroom books “walk”. A good strategy is to count the books on your cart before any students use them. Ask a student to count the books before the end of the period and make sure they are all there.
Books may also be kept on Reserve in the Media Center. They will not be circulated to anyone for a specified amount of time (you decide) but will be available to all of your students to use in the Media Center.
If you receive an overdue notice, you can request the item(s) be renewed. If no other staff member has asked for the item, this will be done.
Student Checkout
Students may check out up to 4 books at a time, and keep them for 2 weeks. Students may renew books once.
Overdue Fines for Hillsborough County students are five cents/day. Fines accumulate over weekends and school holidays. Students are expected to return books on time.
Lost Books
Students will be charged replacement fees for lost books or stolen books. Current replacement fees are listed below.
Lost Book |
Replacement Cost |
Fiction - Hardback |
$15.00 |
Fiction - Paperback |
$10.00 |
Non-Fiction |
$25.00 |
Reference |
Replacement Cost |
Students must give money/checks ONLY to the media specialist and not to substitutes or student assistants.
Student Overdue Notices
When you receive student overdue notices, please give them out to your Homeroom or 2nd period class. Notices will be labeled with the class period for whom they are intended.
If students say, “I returned that book already” that does not solve the student’s problem.
PLEASE SEND THE STUDENT TO TALK TO THE MEDIA SPECIALIST.
Reading Controversial Materials in Class
There is a difference between requring a specific title and requiring reading. Teachers are encouraged to work with the Media Specialist, Department Heads and Assistant Principal for Curriculum when selecting required titles for reading. The Media Center contains a wide variety of reading material and not every book is right for every reader. Sometimes this is because of content, and other times this is because of reading format, difficulty etc. Communication and options are key elements to helping students become life-long readers while at the same time respecting the diversity and range of cultures, beliefs and interests in our school community.
AV Library Collection
AV materials for teacher checkout are located in the media center work room. They are shelved by subject, according to the Dewey Decimal System, in non-fiction, fiction, and biography sections. Browse the collection or search for AV materials online using CyberCat . AV materials can be checked out to teachers only.
Professional Resources
Your media specialist or technology resource teacher will work with teachers one-on-one or in groups if you have questions about using media center software or equipment. Some frequently requested topics are: IDEAS Basic, IDEAS Advanced, Easy Grade Pro, Imbedding hyperlinks in online lessons, Rapid Web Design Basic and Advanced. Professional books and journals are also available for teachers and staff to use.
Professional Development
The district provides Proquest Professional and Gale Professional online resources to support teachers' professional development. The links to both of these online resources are on the media center webpage or the Library Media Services web site. A user ID and password are needed to access both databases. For your convenience, the passwords are listed below.
Proquest user ID and password - hillschool
Gale user ID and password - student
Teacher Wish List
Preview any item you want the Media Center to consider adding to its collection.
Teacher Wish List items are a high priority for the Media Center. If there are certain titles you would like to see in your media center fill out a Teacher Wish List form and give it to your media specialist.
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 Cybercat Online Card Catalog
The Media Center Collections of all Hillsborough County Public Schools are searchable from any Internet-access computer. You can search online by subject, title, author, or series, specifying 1 school’s collection or looking at all schools. You can access CyberCat from the media center webpage or from the CyberCat district web page.
From the district page, you can search other district schools or just your school collection.
Search Your School Collection - Pick your school from the drop down menu and click go
Search Another School Collection - Pick that school from the drop down menu and click go
Search All School Collections - Use one of the Advanced Search Options
Interlibrary Loan
If you don’t find what you want in your school's collection, use a Quick Search of all school collections to determine whether another school has the item you want. In most cases, your media specialist can do an interlibrary loan to get the item(s) for you.
Teachers may also search the Hillsborough County Public Library collection for items:
All teachers need is a public library card.
Choose the search you want, and follow the prompts.
The public library will allows you to place holds on items you want to check out. The library will call you when your items are ready for pick up.
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 MEDIA CENTER COMPUTERS
Media Center Computer Use
To reserve the Media Center computer lab, sign up on the Media Center Calendar.
Do not give students any computer passwords.
Students must use special procedures for saving files.
If you are not sure of the correct procedure, please ask your media specialist or technology resource teacher before your class visits the media center.
Internet Safety
Student safety online is a District priority. You can access student internet safety information on the media center web page @ Netsmartz Teens or Florida Safe.Net.The media specialist can be
requested to teach Internet Safety classes to students.
Internet Research
For students to use our computers effectively, we must require they use reliable sources and guide them through the research process. The District purchases subscription databases for this purpose. Links to these databases and other reliable online resources may be found on the media center web page on the Library Media Services 6-12 page. Please collaborate with your media specialist for recommended research resources and techniques.
Plagiarism by Students - Students should take notes from online reference resources to help create reports. Copying and pasting the text of a document is plagiarism and is considered cheating. The media specialist can be requested to teach a plagiarism class to students. For more about plagiarism,visit the Plagiarism.Org web site.
Electronic Resources
The School District’s subscription research resources can be accessed from any Internet-access computer. Teachers and students can access Britannica Online and Gale Online from the school media web page or the Library Media Services web page.
Britannica online is a marked improvement on the old print version of EB, including recommended links, suggested lessons, relevance to Sunshine State Standards, and improved graphics. Online resources include: Britannica Student Encyclopedia, Comptons Encyclopedia and Encyclopedia Britannica, as well as links to full text periodical articles and audiovisual resources. The is also a section for teachers and students set up of a space to save information for future use.
User ID and Password
middle school - students
high school - hsstudents
Gale online contains several databases for students at all levels to use. The databases contain information from full text reference books, periodicals, newspapers and audio-visual sources. Several of the Gale databases are also correlated to the Sunshine State Standards and can be search by Lexile level.
User ID and Password
student
Computer Misuse
Watch for students hacking passwords, altering software startups, changing computer settings, accessing inappropriate or off-task sites. If a student misuses a computer under your supervision, we follow the school's discipline plan for misuse of equipment.
Printing Documents
Students will be charged ten cents for each page they print. The fee will be used to cover the cost of paper and toner for the media center student copier. Students and teachers may not provide their own paper. We cannot print a student's work on "special" paper and we cannot print 2 sided pages.
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 Copyright
The following guidelines reflect good teaching practices AND adherence to copyright laws.
Preview material before you use it.
Do not bring non-school related software to school.
Never use more copies of any software than the number that the school purchased.
Include the educational objective and curriculum correlation for AV material in your lesson plan.
Do not show a video for entertainment or reward.
Show G or PG rated videos to students
Show PG-13 or R rated videos only if there is no alternative AND you have completed the proper forms.(see link below)
District Online Copyright Manual
The school district has copyright information available to teachers and administrators through the online manual : Copyright: A Guide to Information and Resources, 3rd Edition by Gary Becker
Please note the following restrictions apply to this online copyright manual:
This file is ONLY for the use of instructional and administrative staff of Hillsborough County Public Schools.
The document may not be printed in its entirety.
The document may not be downloaded to the user’s work or home computer.
There are 2 different ways to view this copyright manual. Both are through IDEAS.
1. Look inside the Media Specialist Conference on the IDEAS desktop, and go into the Copyright Manual folder.
2. Go to the Instructional and District Conferences area on the IDEAS desktop, and look inside the Tech Help folder.
The password required to view the manual is sdhcteacher.
For additional information, please read the information from the Hillsborough County School Board Policy Manual.
Video Permission Forms
PG13 and R Rated Videos Forms
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 Media Center Equipment
AV Equipment for Temporary Checkout
Most classrooms are equipped with a computer, television, LCD projector and document camera. There is equipment is the media center that can be checked out for short term use.
The following items are usually available for short term checkout from the Media Center:
VHS/DVD Combo |
Listening Center |
Digital Camera |
LCD Projector |
DVD Player |
Cassette Player/Recorder |
Camcorder |
Overhead Projector |
Boom Box |
Cassette Player |
Easel |
Opaque Projector |
SMART board |
Portable PA System |
Slide Projector |
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Email your Media Specialist well in advance to reserve the equipment.
Please return equipment promptly, since someone else probably needs it right after you.
Equipment - Inventory
The school completes an equipment inventory at least once a year. 1-2 internal audits and 1 District Property Control audit.
In order to keep the school inventory list up to date and accurate there are some guidelines teachers should follow:
Equipment is assigned to rooms, not to teachers.
If you move from one room to another, do not take equipment from your old room to your newly assigned room. There will be equipment in the new room for you to use. If you do not have the all required equipment in the new room, go to your media specialist.
Equipment must not be moved without permission.
Email your principal or media specialist to get permission to move equipment BEFORE the equipment is moved.
Include the following information in the email:
Item Type - example - Laptop computer
Item make and model - HP
DSB Number - example - G56734
Serial Number - sn6948g998b1
Present Room Location - example Room 312
Room where equipment is to be moved - Example Room 316
A Hold Harmless Agreement must be completed BEFORE taking equipment off campus.
If you want to take equipment off-campus, you must give your media specialist a completed Hold Harmless Agreement signed by the principal. You must show the returned equipment to your media specialist when you bring it back on campus.
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 Media Center Teacher Work AreaResource are provided for teachers to use in the Media Center Teacher Workroom.
Copy Machines
Copies for Teachers-- fewer than 10 copies ONLY
For Less than 10 copies
You may use the Media Center tabletop copier in the workroom.
Copies for Students
Students use the copy machine in the media center and pay ten cents for each copy they make.
Transparencies
When using a small copier:
Use ONLY transparencies made for black and white copiers.
Between each transparency, count to 50 or you’ll damage the copier.
When using a printer:
Use ONLY transparencies for printers.
Lead with the paper strip, rough side up, unless your directions state otherwise.
The Letter Cutter Machine cuts letters and shapes for use on bulletin boards and other displays. Teachers may use it themselves or train a student who then will be allowed to use the machine. Use your own construction paper.
If you need additional symbols or letters, consider using the equipment at FDLRS, which has many dies, and allows teachers to come use their machines. You must make an appointment and provide your own paper.
The Paper Cutter Please work carefully. If you start with 10 fingers, please ensure you finish with the same! Close the blade after use.
The Poster Machine enlarges items 8 x 11 or smaller to poster size. The paper for the poster printer costs about $100 per roll so use this resource to make posters you intend to keep for an extended period of time. Departments will be charged per poster to defray the cost of paper.
Give your original document to your media specialist at least 2 days in advance.
Indicate whether the poster needs to be laminated: This determines the type of paper used.
The Laminating Machine covers items with a protective plastic film.
The Media Specialist and the Media Assistants do all laminating.
Allow 24 hours for laminiating as the machine is NOT always on.
WRITE YOUR NAME ON THE BACK OF EACH ITEM.
Remove any staples on items to be laminated.
Do not send “emergency laminating” and expect same-day response. It may not be possible.
Scantron machines grades bubble tests.
One machine sends students’ grades to the Assessment Office downtown. Scantron Achievement Series.
Each type of machine requires a different types of scantron bubble sheets.
The media center does not supply the bubble sheets.
These machines are fussy, so please ask the Media Specialist or a colleague if you are having trouble.
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 Equipment Repairs
AV Equipment Repairs
The district Technology Repair Department repairs most AV equipment. There are some exceptions. VCRs are no longer repaired.
Please email your media specialist the following:
Your room number,
Brief description of the equipment (TV, VCR, etc.)
DSB number of the equipment, and
Brief description of what’s wrong with the item.
A maintenance request will be created and sent to the appropriate repair department. Depending on the problem,repairs can take from 4 days to 8 weeks.
Overheads Lamp Replacement
If your overhead lamp goes out, cut the power off, then check the following:
Press the latch on the bar side of the overhead to open the case.
If the bulb is not in the top position, open the plastic flap over the light controls.
Using the dial, rotate bulb position.
Gently press the rectangular base of the bulb to be sure the bulb is firmly in place.
Close the lid.
Close the plastic flap over the light controls.
If your overhead still doesn’t work, email or phone the media specialist for a replacement bulb.
Know how to change an overhead lamp?
DO NOT TOUCH THE NEW OVERHEAD LAMP WITH YOUR FINGERS. The natural oils on your hands can damage the lamp and shorten its life.Use a paper towel or tissue to install the new lamp.
Don’t know how to change an overhead lamp?
Note that when you ask for the lamp.
Computer Repair
Please email your Technology Resource Teacher the following Information.
Your room number,
Brief description of the equipment (hard drive, monitor)
The DSB number of the equipment
Brief description of what’s wrong with the item.
A maintenance request will be created and sent to the appropriate repair department.
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 MEDIA CENTER FORMS
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